About the Opportunity

A growing manufacturing and distribution company is seeking a highly organized and detail-oriented Staff Accountant & Office Manager to support both the accounting function and day-to-day office operations.

This is a hybrid role with approximately 70% accounting responsibilities and 30% office and HR administration. The ideal candidate enjoys taking ownership, improving processes, and contributing to a collaborative, fast-paced environment.

Key Responsibilities

Accounting (70%)

• Perform daily bookkeeping in NetSuite


• Process Accounts Payable, including vendor invoices, freight bills, and reconciliations


• Support Accounts Receivable by assisting with collections and customer statements


• Prepare credit memos and account adjustments


• Maintain inventory accounting, including costing, adjustments, and COGS accuracy


• Assist with month-end close activities


• Complete daily, weekly, and monthly bank reconciliations


• Partner with the CPA on tax preparation


• Assist with inventory forecasting and analysis


• Prepare monthly and annual financial reports


• Maintain accurate, organized, and timely financial records

Office Management & Administration (30%)

• Oversee office supplies, phone systems, email accounts, and general office operations


• Coordinate HR administrative functions, including onboarding, new hire paperwork, and PTO tracking


• Assist with recruiting coordination for office and warehouse positions


• Schedule company meetings, maintain calendars, and coordinate events


• Manage relationships with vendors, including internet, utilities, and insurance providers


• Provide administrative support to the VP of Operations


• Help maintain a clean, organized, and professional office environment

Qualifications

• 3–7 years of accounting or bookkeeping experience


• Minimum of 2 years of hands-on NetSuite experience (required)


• Experience working for a product-based company with inventory


• Strong knowledge of Accounts Payable, Accounts Receivable, inventory accounting, and financial reporting


• Advanced organizational skills with strong attention to detail


• Proficient in Microsoft Excel


• Excellent written and verbal communication skills


• Bilingual in English and Spanish preferred


• Comfortable working in a fast-paced, growing organization


• Must be able to work on-site in Miami (remote work is not available)

Compensation & Benefits

• Salary: $62,000–$78,000 annually (based on experience)


• Annual performance bonus of 5–10%


• Employer-paid health insurance contribution (50%)


• 5–15 days of Paid Time Off, plus 11 paid holidays


• Employer-paid parking


• Professional development reimbursement ($300–$500 annually)


• NetSuite training reimbursement

Job Type: Full-Time

Work Location: On-site in Miami, FL