Payroll Specialist

The Payroll Specialist II is responsible for processing an accurate and timely biweekly payroll which involves multiple entities, state jurisdictions and approximately 4,500 employees
 
ESSENTIAL DUTIES AND RESPONSIBILITIES  Process an accurate and timely bi-weekly payroll for multiple companies and multiple state jurisdictions, including over 4,500 + employees.  Knowledge of payroll compliance with, e.g., IRS rules and regulations, wage & hour laws, FLSA.  Knowledge of 941’s, federal and state unemployment taxes, and other payroll-related tax forms and rules.  Assist with any needed reconciliations and amendments.  Reconcile state and federal unemployment gross wages.  Review wages computed and correct errors to ensure accuracy of payroll.  Audit changes affecting payroll data.  Research and respond to payroll inquiries by all levels of employees.  Prepare periodic reports of earnings, taxes and deductions.  Prepare journal entry template to re-class allocations issues as necessary.  Act as a backup KRONOS administrator and a backup eLabor administrator.   Prepare schedules for auditors (both internal and external).  Calculate time records as necessary.  Enter time records in Lawson either directly or using upload .CSV files.  Review eLabor and KRONOS time records.  Issue manual checks, stop payments, ACH retrievals, void checks,  as necessary.  Act as backup for garnishments processing – Calculate disposable income for the Legal Department, set up garnishments in Lawson, review reports, and prepare AP check requests  Other duties as assigned by Payroll Manager  Reads and abides by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs  Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the company  Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so
 
 

Administrative Assistant

Seeking an upbeat and detail oriented individual to support a growing Financial Services and Insurance agency. The right candidate should have excellent verbal and written communication skills, as well as comfort in proactively contacting current and prospective clients. Must be highly computer-literate, with proficiency in MS Office and Outlook. Looking for someone to support the office operations.
Qualifications:Performs a variety of administrative dutiesSupports one or more members of management and/or staff in a business or functional unitWork generally requires knowledge of company and/or business/functional practices, policies, programs and/or product lineUnderstanding of Life Insurance and or Property and Casualty InsuranceAdministrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination
 

Bookkeeper

 The  Bookkeeper performs a variety of general accounting support tasks:Verifying the accuracy of invoices and other accounting documents or records.Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).Enters data into computer system Compile data and prepare a variety of reports.Reconciles records.Recommends actions to resolve discrepancies.Investigates questionable data.


REQUIREMENTS:Two to Five years Accounting experience Must be PC proficient Experience with QuickBooks a plusMust have strong experience with Microsoft Excel, Access and Word.Strong verbal and written communication skills.Ability to multi-task, work under pressure and meet deadlines required.

Administrator

The administrator will be responsible for overseeing the company's day to day operations, projections, and productivity standpoint. Identifies and implements the organizational structurePlans, organizes, and directs the Agency's ongoing functionsProvides leadership in the development of strategic long-range plans.Provides direction in formulating the programs and policiesAssures compliance with federal/state regulations governing home health care servicesDirects daily business activities of the Agency and assures development of systems that support recruitment, hiring and the ongoing professional development of Agency staffPrepares accurate, complete financial reports in accordance with Agency policies. Manages financial resources according to budget and revenue projections.
Experience:
Proven history with increasing responsibilities and leadership in a Home Health Care environment

Sales Representative

2-5 years Inside Sales experience (B2B)Bachelor’s degree  Proactive mindset with the aptitude to quickly make sense of complex issues while managing multiple tasks simultaneously
Highly organized with capacity to prioritize in a deadline-oriented environment
Strong ability to manage and capture details quickly with appropriate follow through.
Aptitude to handle rejection and eliminate roadblocks; rarely gives up and tries different approaches when the first solution doesn’t work
Excellent communication, analytical, verbal communication and interpersonal skills with the ability to empathize appropriately with others
Competency to learn and effectively articulate technical product knowledge in discussions with customers
Have a high degree of flexibility and ability to collaborate effectively with others
Knowledge of SalesForce and the Microsoft suite of products

HR Assistant

We are seeking an enthusiastic professional to join our team as the HR Assistant. The HR Assistant will support the HR Service team on all personnel matters, including calendar management, recruiting, onboarding of new employees, maintaining personnel files and much more. Applicants should have 2+ years' experience, familiarity with benefits administration, strong technical capabilities and proven ability to streamline processes when necessary. If you're detail oriented with superb interpersonal skills, apply now!
Responsibilities:Coordinating a wide range of human resource functions.Assisting with setting up HR appointments, including interviews, reference checks.Maintain and update employee records.Completes assigned insurance and benefit recording requirements.Provides assistance to personnel on training programs, benefits management and other human resource concerns.Strong ability to problem solve and to collaborate with team membersSupport other members of the Administrative team as needed to complete projects and achieve goals.Other duties or special projects as assigned.
Qualifications:Previous experience in HR required.Flexibility and dependabilityMust possess organizational skillsMust be able to work independently as well as part of a teamGood communication skills (oral and written)Intermediate MS Office skills are necessary and Google Mail

Accounting Supervisor

$75000

                                                                            
Position Description


 


Position Title:  Accounting Supervisor                                


 


Reports to:
Controller


Supports:
Accounting, Finance, Commercialization, and Compliance


 


POSITION PURPOSE:


 


The Accounting Supervisor will support the Controller
and will assist with ongoing general accepted accounting principles (GAAP)
compliance and financial reporting packages internal and external financial
reporting, reporting on annual Development spending, as well as tax
compliance matters.  External financial
reporting includes external financial statements, functional category expense
tables, footnotes and supporting schedules for the Controller, Chief Financial
Officer, Executive Council, its Member Associations,  Compliance and banks.  Internal reporting packages include
consolidation, event and department financials, key operating metrics, and
other KPI’s, financial/operational variance analysis (with the assistance of
the Finance Department) and internal and external financial statements.







JOB DUTIES AND
RESPONSIBILITIES:


 


The right candidate will be a process-driven thinker who
is comfortable with a continuous improvement mentality.  This candidate will have the opportunity to
grow and take on additional responsibilities after demonstrated success.


 


Assist
and support the preparation of consolidated financial statements with a solid
GAAP knowledge.
Assist
and support preparation of timely internal
financial reporting and financial analytical analysis.
The Accounting Supervisor is expected to be a
right hand to the Controller on GAAP matters as well as the financial
accounting systems. 
Assists
and supports in improving accounting procedures, documentation of and adherence
to internal controls and database management. 

Supervises
AP department and processing of vendor invoices
Leads
the compliance process of the year-end tax reporting of 1099’s and 1042’s
In
charge of contracts and agreements management
Reviews
Aging AR Report and follows up accordingly
Monitors
cash balances and cash position
Maintains
good standing relationships with the banks and credit card companies
Assists
in reviewing work flow to ensure that all accounting transactions are processed
accurately and in compliance with both GAAP and industry standards.
Prepare
the 13-week cash flow
Prepares
monthly billings and recording of revenue, deferred revenue and unbilled
revenue.
Assists
in bi-weekly wire/check runs including comparisons to weekly cash flow budget
variances.  Assists in monthly closing
processes, including accruals and typical “cut off” procedures, bank
reconciliations, sub-ledger roll forward schedules, and supports in variance
analysis procedures to prevent errors and ensure entries are recorded in the
correct time period(s).
Assists
and supports preparation of all supporting information for the annual external Fiscal
Year audit, periodic audits and other stakeholder audit needs.  Assists in preparing periodic reports of
actual spending relative to certain Development spend categories for
ultimate auditing by external firm for specific procedures for Compliance.
Helps
maintain accountability of the financial resources of the company.
Prepares
general ledger reconciliations on a regular and timely basis.
Assist
in the recordkeeping function including maintenance of the general ledger and
sub ledgers, accounts payable, payments, revenue billings, accounts receivable,
accruals and payroll
Assists
and supports in development, and implementation, to ensure ongoing compliance
with all internal financial and accounting policies and procedures.
Has
understanding of financial, control and legal issues facing global sports
industry, including sponsorship matters, licensing, anti-bribery,
anti-kickback, self-dealing, etc.
Assists
in training staff on proper company procedures.
Stays
current on changes in regulations and other industry news.
Handles
special projects as requested by management.
Assists
in performing ad-hoc administrative and management reporting.
Assists
Controller with a variety of tasks as needed.
 
EXPERIENCE:
 
The
individual must possess the following knowledge, skills and abilities and be
able to explain and demonstrate that s/he can perform the essential functions
of the job, with or without reasonable accommodation, using some other
combination of skills and abilities.
 
Active
Certified Public Accountant (CPA) preferred & Bachelor’s degree in Finance
or Accounting a must.
3-5
years of related experience in supervisory role
At
least 3 years of experience working for a major international audit firm
required, such as a member of the “Big Four”, is preferred.
At
least 3 years of subsequent corporate accounting experience with similar
financial reporting responsibilities, or with financial reporting experience
for a publicly listed company.
Experience
auditing and accounting for international, multi-location organizations is required,
ideally with some experience in entertainment, sports, media or services.
Displays
strong knowledge of GAAP and accounting operations, including a closing
calendar and review process cadence.
Demonstrates
excellent critical thinking and “hands-on” analytical skills.
Must
be a process-driven thinker and goal oriented.
Must
possess treasury experience
Demonstrates
a strong knowledge of internal control processes, ethics and a transparent
communication style.
Demonstrates
a transparent communication and relationship style with employees, peers, and
the Controller.  Displays ethical
behavior and business practices.
Exhibits
strong computer skills and knowledge of relevant technology, ideally with
Microsoft Dynamics Great Plains systems.
Exhibits
continuous improvement mentality.
Possesses
exceptional organizational skills and strong attention to detail.
Demonstrates
good interpersonal skills, plus excellent verbal and written communication
skills.
Ideal
candidate is bi-lingual (English and Spanish).
Candidate
must be eligible to work in the U.S.
 
 


 

Staff accountant

Entry Level Staff Accountant - Boca Raton, Florida
My client, a well established consumer services company headquartered in Boca Raton, FL, is looking to hire an Accountant as a result of organizational growth.  This Staff Accountant will support the Accounting Department in carrying out various responsibilities throughout the month and during the month-end close process as well as engage in special projects. This position is responsible for the completion and maintenance of general ledgers and financial reports. This individual will develop subject matter expertise in specific areas to which he/she is assigned and also cross train in other areas to provide adequate back up to the department.
Major Responsibilities:* Participate in month-end close process including preparing  journal entries and performing account reconciliationsWork in a team environment to ensure department deadlines are met* Perform ad-hoc reporting, analysis and research necessary to support accounting and financial inquiries from management and the fieldIdentify and make recommendations for process and systems improvements* Analyze actual vs. budget results and identify reasons for variances* Ensure adherence to internal control procedures and provide information to auditors as neededPerform other duties as requiredEducation and Skills:* BS/BA in Accounting, Finance, or related field is the minimum requirement* Office experience within an accounting environment preferred* Solid understanding of GAAP accounting preferred* Intermediate to advanced Excel skills, Microsoft Office proficiency* Must be able to multi-task in addition to being detail-oriented and organized* Must be reliable, punctual and self-motivated* Excellent analytical and decision making skills

Senior Accountant Manager

Senior Accountant/ Accounting Manager - Boca Raton, Fl


Summary
of Function:


The Senior Staff Accountant is responsible for managing
the general accounting needs of the company. 
While responsible for performing higher complexity accounting activities
relating to sales, inventory, and other financial areas, this position also has
the opportunity to expand with the growth of the company and the drive of the
individual.  This role can and will be
required to interact with all departments within the organization to ensure
that new processes and products are properly developed and recorded.  The Senior Staff Accountant will be part of
the team accountable for financial reporting, accounting, planning and
analysis, and business process improvement.


 


Major
Responsibilities:


Prepare complex journal entries and provide
analysis of general ledger accounts, variances, and trends
Provide advice and training for less experienced
Accountants and resolve escalated issues as needed
Identify and make recommendations for process
and systems improvements
Ensure adherence to internal control procedures
and provide information to auditors as needed
Answer questions from the field and support
personnel regarding accounting transactions and policies
Complete special projects as assigned
 
Education
and Skills:
Bachelor’s Degree in Accounting required.
Expertise with enterprise accounting software
(Great Plains a plus)
Solid understanding of GAAP accounting
At least 5+ years of accounting experience
Advanced knowledge of Excel, Microsoft Word, and
Outlook
Must be detail oriented and strive for 100%
accuracy
Must possess analytical and time management
skills
Ability to work independently and demonstrate
sound judgment under pressure
Ability to handle and keep up with constant
changes to products, policies and, procedures.

Controller

Financial Controller - Interim Controller Consulting Opportunity - Tyson's Corner VAOverview:
My client's mission is to make families feel safe, more connected, and to inspire the world that great service still exists. Our team’s efforts to care for and protect our customers are the reason that 96% of customers would recommend them to a friend. 
We’re looking for an experienced accounting leader with the vision and proactive mindset necessary to keep pace with our growth.
 
That’s where you come in.
 
As a Controller, you will report directly to the Chief Financial Officer and direct all corporate accounting processes, including financial operations, reporting and cash management. You will formulate, substantiate and implement a cohesive accounting strategy that achieves business objectives, including supporting significant near-term growth. You will be a leader in every sense of the word: adeptly articulating a vision, setting an agenda, directing change, building relationships and implementing solutions. 
 

Role Responsibilities:
 
 Guide the  financial decisions by establishing and managing all accounting policies, procedures, metrics and controlsTake leadership of financial reporting, general ledger, asset management, accounts payable and receivable, payroll, inventory, bank reconciliations, taxes, treasury, insurance, etc.Enhance automation and new processes and operating proceduresSign off on all balance sheet reconciliationValidate bi-weekly payrollReview and approve daily AP transactionSign off on monthly inventory countParticipate monthly SG&A reviewRecruit, train, manage and lead a tight-knit team of exceptional accounting personnelSupport and manage the annual external audit as well as all federal, state and local tax filings and paymentsAdvise Senior Leadership Team on current and future financial strategies, pitfalls and opportunitiesContinually improve the Accounting function, including team development, resource allocation, budget management and cross-functional cost-savings opportunitiesLead all monthly close activities, streamlining the process, while ensuring accuracyPerform financial audits, working with and managing external auditorsPartner with the FP&A team on all relevant financial matters including budget, forecast and analyzing revenue and expense variancesServe as key technical expert for accounting matters, particularly discrete and unusual transactionsEnforce adherence to all legal and regulatory requirements, including SOX and GAAP complianceQualifications:
 A Seasoned and Structured Accounting Leader: We are seeking someone with 10+ years under their belt operating high functioning accounting groups. You have worked in commercial organizations that have experience large scale growthStrategic Minded: Long term vision of when and where to automate, ability to identify opportunities to work smarter, and ensure the right systems, people and processes are in placeOperationally Experienced: Expert level knowledge of current accounting rules and regulations, experienced with variety of functional areas within accounting, implementations of accounting software, and tactical ability to be hands on with Excel, Access, SQL and related toolsA True Leader: Always looking for ways to develop/enhance the skills of your team members, and push them upwards in their careers. You are an effective communicator, embody a positive & entrepreneurial spirit, and are committed to learning and development

Accounting Manager - Construction

Position Summary:


Our client, a well established construction firm in West Broward County Florida, is seeking an Accounting Manager who will be responsible for areas relating to financial reporting. The Accounting Manager assists in the management of the project accountants team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, and year-end audit preparation for multiple companies. Duties also include several special projects, some of which are recurring, and others that would be one-time events. Candidate must be able to apply and research GAAP accounting.


Primary Duties and Responsibilities include:
This position is responsible for continually monitoring the financial control processes and ensuring that accounting transactions are executed in accordance with GAAP and established standards of internal control. This position is a seasoned, experienced professional.
* Obtain and maintain a thorough understanding of the financial reporting and general ledger structure. * Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. * Assist in the development and implementation of policies and procedures relating to financial management and accounting. * Ensure the accuracy of data and adherence of the system to Generally Accepted Accounting Principles* Provide financial analysis statements including monthly balance sheets, income statements, cash flows statements, and actual to budget and last year variance analysis for all HOA’s* Review of audited financial statements for HOA’s* Uses experience and technical expertise to improve and streamline analysis, reporting, processes and compliance systems.* Liaison between accounting and IT. Responsible for job cost maintenance and chart of accounts in JD Edwards* Provide functional advice or training to less-experienced associates.* Assists with annual financial statement audit including audit schedule preparation and responding to audit inquiries.


Principal Working Relationships


* Executive team and all accounting and finance associates, as well as legal and other company functional department personnel.
* Property Management companies responsible for the HOA’s


Education/ Experience:
* Education: Accounting degree required. CPA required.* Experience: 3+ years public industry accounting experience required with focus on GAAP accounting and 3+ years prior supervisory experience in the financial reporting/general ledger area.* Homebuilding/Construction industry experience a plus.* Consolidation experience a must.* Excellent computer skills required - Excel a must, JD Edwards a plus.* Exceptional ability to write reports, business correspondence, and procedure manuals.* Manages workload effectively and efficiently by prioritizing responsibilities. Position requires minimal supervision.* Excellent verbal and written communications skills. * Self-starter. Works independently. * Highly organized thinker. Strict adherence to deadlines.* Strong organizational skills, attention to detail and accuracy is a "must". * Ability to work 40+ hour weeks with periodic evenings and weekends

Senior Fund Accountant

Our client, a prominent industry leading Private Equity group in Fort Lauderdale is in need of two Senior Fund Accountants to support their growing portfolio. The Senior
Fund Accountants will be involved in the full spectrum of responsibilities
required to support private equity accounting. This person will process,
reconcile and review cash, securities and other financial transactions to
ensure accurate accounting records for the assigned entities as well as
prepare reports and financial statements in accordance with various
accounting rules, Partnership Agreements or client specific requirements.



Summary of
essential job functions:

Provide client service on a range
of matters including recording and analyzing transactions,
reconciliations, and preparation of work paper packages
Assistance in the
coordination of external audits
Preparation of quarterly and
annual financial statements
Partner capital schedules
On-boarding new clients
Communicate with clients
Provide mentoring to staff
Complete client adhoc
projects


Minimum
requirements:

Bachelors degree in
Accounting\Finance, Masters degree preferred
3+ years Accounting
experience
CPA qualification desired
Strong knowledge of industry
and accounting principles
Prior private equity
experience a plus


Abilities
required

Demonstrated attention to
detail and accuracy
Strong multi-tasking and
organizational skills
Ability to research and
resolve issues with various degrees of complexity
Strong written and verbal
communication skills
Ability to work as a strong
team member as well as an independent contributor
Ability to learn various
accounting related systems as well as proficiency in Microsoft Office
applications including Excel
Flexibility to work hours
needed to complete client deliverables

Marketing Coordinator

Looking for a dynamic marketing generalist to join our team to help further our goals to educate, engage, and support our clients. Our ideal candidate will come with an extended skillset including: experience with modern data-driven marketing techniques for social media, direct and email marketing campaigns as well as various other marketing materials.
Responsibilities:Proven experience in the coordination and execution of email campaignsAbility to generate marketing campaign result reports, analyze them, and make suggestionsProactively update and maintain the company’s media contacts databasePlan trade shows by identifying, coordinating, and assembling requirements; establishing contacts; developing schedules and producing mailing listsEdit and proofread sales letters and marketing materialsProvide general support to the marketing teamMaintain corporate and industry conference calendars

Staff Accountant

The Staff Accountant oversees and prepares financial
statements for our clients and is an integral part of the success of
the organizations’ financial operation.
What You Will DoProduce standard monthly financial statements, to include balance sheets, income statements and statement of cash flowsMaintain each association's statements, ledgers and other required reports including the chart of accounts and budget dataPrepare customized financial statements and reports as directed by the clientAct
as a liaison to client auditors during the annual audit (answer
questions, gather supporting documentation, ensure audit report is
completed on-time)Interact with the client team to answer questions about the financial statements and explain accounting procedures
This Role Might Be for You If…You are a self-starterYou possess excellent written and verbal communication skillsYou have a demonstrated ability to work on multiple projects simultaneouslyYou exhibit the ability to work successfully as a team member and independentlyYou show a demonstrated ability to develop, maintain and grow relationships with clientsYou possess strong project management skills (time and organization)


Basic QualificationsBachelor's degree in Accounting from an accredited four-year institution0-2 years of relevant accounting experience
Preferred QualificationsUnderstanding of the principals of Financial Accounting/GAAPProficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Office Manager

Your mission is to wear multiple hats
to ensure that every member of the team has a daily work experience
that is smooth, efficient, and rewarding. You will be responsible for
overseeing office operations, front desk duties, and all the
relationships that make the office tick. 
Our
ideal candidate is a motivated self-starter, with a strong sense of
urgency and strong attention to detail. They are driven and find
satisfaction in extreme organization.


Responsibilities


Help create a functional and rewarding space Manage
all aspects of our workspace and facilities operations, including
vendor relationships, building maintenance, ongoing improvements to the
spacePartner with the People Team to help champion cultural initiatives and processes.



Requirements



Solution-oriented and able to notice problems, find their solutions, implement them, and look for ways to improve next time.Exceptional
planning and organizational skills. Must be able to manage multiple
schedules, visitors, and office operations with enthusiasm.Demonstrated capabilities in taking projects and processes and improving them to benefit a growing the company.Ability to confidently take a new process or project from ideation through to execution.Inspiring and contagious positive attitude that benefits the culture and team.Previous Office Management / Administration experience.Strong written and communication skills.

Collections

Schedule: Monday-Thursday 9am- 7pm, Friday- 9am-1pm
 
The Students Account Representative will be responsible for providing superior customer service to students as related to their financial account with the school. The goal of the position is to maximize collections for both in school and out of school students while providing the highest level of customer service. The position will maximize the cash flow and minimize bad debt.
Contact students with delinquent payments with prescribed number of contacts via outbound calls, letters, statements and class in order to achieve predetermined collection goals. 

Monitor all assigned student accounts for accuracy in terms of expected payments on past due accounts.

Bring delinquent accounts current by working out satisfactory payment terms including setting up student payments and obtaining promissory notes.

Prepare and provide regular and ad hoc financial reports as required for the school's operations including aging, write off and other trend related reporting.

Review out of school balances for assigned cohort and recommend write off and/or placement with third party collection agency.

Post payments and charges to student ledger cards to keep accounts current.

Process drop student refund calculations and credit balances weekly.

Performs Registration and Billing function monthly.

Performs other comparable job duties as assigned by supervisor and other finance department management.
Bachelor’s Degree. Three to five years demonstrated experience and knowledge of collection procedures and processes with particular emphasis on dispute resolution and related transactions. Financial billing systems experience is a plus as is familiarity with an automated call center environment. Working knowledge of Microsoft Office Products including Excel and Word is required. Must have outstanding attention to detail and be comfortable working in a high volume production environment accustomed to meeting deadlines and goals. Knowledge of accounts receivable, cashiering, and billing methodologies and practices.