General Administrative Coordinator

Wholesale Building Products is seeking a dependable and organized Administrative Coordinator to support daily operations across sales, logistics, and operations. This position plays a key role in keeping information organized, supporting communication between departments, and helping ensure operational tasks are completed accurately and on time.

The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced environment where priorities may shift throughout the day.

Responsibilities

• Provide administrative support to sales, logistics, and branch management teams


• Assist with organizing and maintaining customer and vendor documentation


• Support order processing, paperwork flow, and ERP data entry


• Help coordinate communication between office, warehouse, customers, and sales staff


• Track and follow up on open items, missing documents, and operational issues


• Attach and maintain supporting documentation within company systems


• Assist with scheduling, reporting, and general office coordination


• Answer incoming calls and assist customers/vendors as needed


• Help ensure tasks are completed accurately and timely across departments


• Support special projects and operational initiatives as assigned

Qualifications

• Strong organizational and multitasking skills


• Excellent attention to detail and follow-through


• Comfortable working in a fast-paced environment


• Strong communication and problem-solving abilities


• Ability to prioritize and adapt to changing needs throughout the day


• Proficiency with Microsoft Office and general computer systems


• Experience with ERP/BisTrack/Magaya systems or administrative support preferred


• Prior experience in construction, building materials, logistics, transportation, or distribution environments is a plus