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Job Description: Accounts Payable & Accounts Receivable Specialist A fast-growing company in the food and e-commerce space is seeking a detail-oriented AP/AR Specialist to manage full-cycle accounts payable and receivable processes. This position plays a vital role in maintaining the integrity of financial operations, ensuring GAAP compliance, and supporting billing activities tied to logistics and shipping. Key Responsibilities Accounts Payable Perform full-cycle AP: invoice intake, GL coding, approvals, and payment execution (ACH, wire, check). Execute 3-way match across POs, receiving docs, and vendor invoices. Reconcile AP aging reports and resolve discrepancies. Maintain accurate vendor files and support 1099 processing and audits.
Accounts Receivable Issue customer invoices based on fulfillment and contract terms. Reconcile daily shipping activity (Shopify/ShipStation) for revenue recognition (ASC 606). Post daily AR transactions in SAP and ensure ledger accuracy. Manage deferred revenue (gift cards, e-gifts) and related journal entries. Record merchant fees and reconcile NET revenue. Perform manual billing for non-Shopify sales. Apply payments, resolve aged receivables, and support collections.
FedEx Reconciliation & Accruals Reconcile FedEx invoices vs. expected charges (rebates, claims, GSR). Accrue unpaid invoices/credits during month-end close. Collaborate with logistics and customer service on claim tracking. Ensure proper posting of FedEx transactions.
General Accounting Prepare journal entries for accruals, fees, revenue deferrals, and reserves. Reconcile subledgers to GL for month-end close. Streamline close processes and support internal/external audits.
Qualifications 5+ years in AP/AR or accounting; logistics billing experience a plus. Strong understanding of GAAP and ASC 606. Proficient with ERP systems (SAP preferred), Shopify, ShipStation. Advanced Excel skills; highly detail-oriented. Strong analytical, organizational, and communication skills.
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